Why reinvent the wheel? A compendium of previous years’ “Deadline Blogs”…

Compiled by Colby Carson, Assistant Director for Recruitment

Every year we get many of the same question in the Admissions Office – and why wouldn’t we it’s all new to you?!? In most cases, previous answers stand tried and true.

I decided to scour some of our previous blogs and mix and match them together (while updating dates) to give 2011 applicants a fresh look at some of this tried and true information. Note: I recommend looking over the resource blogs in their entirety at your leisure (if you do, I’m sure you’ll notice themes). Please realize that a few details may have changed over the years; the Juilliard Web site and Admissions Facebook page are two places to go for the most up-to-date information.

Today we consider what the looming December 1 deadline means for YOU!

The Application

This year December 1 is the Wednesday after Thanksgiving, and as usual, applications have already begun pouring in. We know that those that haven’t submitted yet will be doing so soon. The long weekend is the ideal time for students and their families to put the finishing touches on all of those applications with approaching deadlines, and we always see a surge of activity and tons of mail right after the holiday.

On December 1 the online application closes right after 11:59 PM (Eastern). No joke! If you try submitting it after that time, you won’t be able to because it will shut off!

If you’re online at 12:02 AM on December 2 and try to submit, you’ll get an error message telling you the deadline has passed. Do yourself a big favor—don’t wait until December 1, but try to finish up and submit it by November 30, because if you go to submit it and there’s some kind of technical glitch, you still have the following business day to rectify matters.

Once you’ve submitted the application, you’ll receive an automated e-mail confirmation that it was submitted. After we officially “acknowledge receipt” of your application, you’ll receive another automated e-mail letting you know. If you believe you clicked “Submit” but you didn’t receive any automated e-mails, guess what? You didn’t “Submit” your application. If you realize this AFTER December 1—you’ve missed the deadline! Your application is LATE! (See the Late Applications section below).

For more tips on submitting your application, please see Toni’s previous blog, from Monday, November 3rd, 2008, as it has excellent information on the subject.

Pre-Screening

Another hot topic on almost all music applicants’ minds right now is pre-screening. Keeping with our Associate Dean’s theme of “reduce, re-use and recycle”, we send everyone reading this blog to one Lee wrote three years ago on pre-screening. Posted on Thursday, November 8th, 2007, it’s quite detailed, and only one thing has changed since then – we don’t send out pre-screening results by mail any longer – only by e-mail.

Late Applications

You know that any application submitted after Midnight December 1 is considered late. What else can make you “late?”

If you chose to pay your application fee by check, and you mail the check out but it’s postmarked after December 1, that makes your application late. If your major is pre-screened and your pre-screening materials are postmarked after December 1, that will also make you late.

We know that it may seem a bit nit-picky, to view an applicant as being late just because the application fee or pre-screening materials were postmarked the day after the deadline, but think about the hundreds of applicants who raced to their local Post Offices (or walked 15 miles in the snow, shoeless, uphill both ways) just to postmark their stuff on time. Out of fairness to them, Juilliard must stand firm on the December 1 postmark issue. Also, for your own peace of mind, be sure to send your check or pre-screening materials by some traceable method (and keep your receipts!). If the postmark on your package is illegible and we question its timeliness, you’ll then be able to provide proof that it was postmarked by the deadline. (BTW, we get lots of phone calls asking where ya’ll should mail your stuff – the mailing instructions are bar #1 on the home page of your online application.)

Does Juilliard accept late applications? That’s a complicated question. The answer is basically NO. If we receive an application fee postmarked after the deadline, even if the online application was submitted on time, we consider that application late.

What happens if you’re late?

It’s a problem. A big one. We can’t just say it’s O.K., no matter what happened to make you late. It’s not that we wouldn’t sympathize; it’s that pesky “fairness” issue, as Admissions is charged with maintaining the integrity of the application process, for ALL applicants.

Generally, in the case of late application fees (for those who opted to pay by check), we can only approve your late application if there are audition slots available after we’ve scheduled all on-time applicants. The situation is the same for late pre-screening materials; those applicants’ pre-screening may be considered ONLY IF there are audition slots available after all on-time applicants have been pre-screened. Keep in mind, however, some departments’ audition slots will fill up rather quickly and, in that event, regardless of why your check or pre-screening was late, we will not be able to approve your late materials.

Since each music applicant is scheduled for a unique audition time, we do have a finite number of audition spaces. Our first priority is to schedule applicants who submitted a complete application and application fee by the deadline. We won’t process that late application until all the on time applicants have been assigned audition times (usually in mid-January). If there are any audition spaces available, we will then accept and process the late application. If all audition spaces are full, the application is not accepted and the application fee will be returned.

Dance and Drama have, on occasion, accepted late applications, because those divisions have one audition process and multiple dates (and audition cities). If they have any dates which are not completely full with on-time applicants, they may accept a late application for that particular date and city. If you are reading this after December 1st, and want to inquire if these divisions will accept a late application, contact Katie Friis, Senior Assistant Director for Dance and Drama Admissions. (Last year NO late applications were accepted for the Dance Division, and very few were accepted for Drama)

In Closing

I know, parts of this blog might come off as a real downer, but let the combined wisdom of years of blogs past serve to inspire you to be the applicant who ISN’T sweating bullets on December 1, wondering if you’ll be able to get everything that needs doing DONE by 11:59 PM.

DON’T take any chances. DO take advantage of the holiday weekend, keep a slice of pumpkin or apple (or pecan) pie by your side (‘cause pie helps, trust Mony on this one), and wrap everything up by November 30. You’ll be happy you did.

All that being said, good luck with completing your application, and please contact us if you have any questions at all –admissions@juilliard.edu, (212) 799-5000 ext. 223, www.facebook.com/JuilliardAdmissions.

Resource Blogs:

“I said it once before, but it bears repeating now…”*

Tuesday, November 24th, 2009

By Mónia C. Estima, Senior Assistant Director for Music Admissions

It’s that time again…

Wednesday, November 11th, 2009

by Lee Cioppa, Associate Dean for Admissions

…my chances on the danger-line…”*

Tuesday, November 25th, 2008

By Mónia C. Estima, Senior Assistant Director for Music Admissions

Application Deadlines: Better late than never does not apply

Wednesday, November 28th, 2007

By: Lee Cioppa, Associate Dean for Admissions

November is here…but have no fear!

by Toni Rosenbaum, Admissions Associate

December 1 is less than a month away. Before you start stressing out, let’s go over what exactly is due.

For Dance and Drama applicants, the only thing you need to have in is your application and application fee.

For Music applicants applying to the undergraduate diploma, bachelor of music, graduate diploma, master of music, and artist diploma, you must submit your application and application fee and pre-screening (if required).

For Doctor of Musical Arts (DMA) applicants here’s what’s due: the application, transcripts, pre-screening (if required), and TOEFL scores (if applicable).  Remember – December 1 is a received by date for the transcripts and TOEFL!

Artist Diploma in Opera Studies (ADOS) applicants – we haven’t forgotten about you! Your deadline was November 1. Please log back into your application to check the receipt of all of the materials you turned in by clicking on the “Track Status” tab. All of your updates will be sent via your online application so continue to log back in and check there. However, your supplemental materials (other than the application and pre-screening) are not due until December 15th – so you can wait until you receive the results of the pre-screening to send them.

There’s still some time to get your application in. Avoid all the stress and try to have it in earlier than December 1st at 11:59 p.m. (e.s.t.). We want all of you to have a smooth application process. Please take the time to carefully read over all of your application instructions and requirements. Feel free to e-mail us with questions (we all work to answer your questions as fast as possible). GOOD LUCK!!!!